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Board portals are hubs for meeting management that are safe. Board portals let members spend less time on administrative tasks and more on governance. A strong board portal eliminates the requirement to print and distribute physical materials for boards.

Ideally, board papers are distributed two to three days prior to the meeting so that directors can read the documents prior to the meeting. This gives the board time to talk about and clarify the contents of each document prior to the meeting. This is also the best time for ensuring that all directors are aware of any modifications to the original report or new information that may have been included in an update.

Boards benefit from a full set of tools that help them to effectively plan and conduct meetings, exchange documents, collaborate with peers as https://vdr-soft.net/effective-tips-for-board-meeting-minutes/ well as committees and produce minutes following each meeting. They should also be able to give their members an easy source of up-to-date, accurate and current board materials.

For the best results with your portal, choose a provider who is willing to collaborate directly with your IT department and is aware of the security requirements of your business. Be sure that the application you select is ISO 27001 compliant, with encryption both in transit and at rest, and granular control over access and authentication. It should also offer 24/7 assistance from a dedicated team of specialists. It is also important to ensure that your board portal vendor is regularly subjected to external audits and penetration tests.